In this article, we will define remote collaboration, discuss why it’s so important, the best practices for implementing it, and the best tools to facilitate it. But remember that no tool solves all collaboration issues on its own — the way you use the tools ultimately determines the success of your collaboration efforts. Get an in-depth look at the dozens of communication tools available for remote teams. Additionally, a shift to remote work allows companies to find talent in locations they couldn’t previously access.

While smart software makes it exponentially easier for teams to connect and collaborate from afar, they aren’t a magic wand. Gartner research found that 80% of workers used collaboration tools in 2021 and, as businesses continue to invest in new solutions, the market is expected to reach $20.8 billion by 2026. However, getting your team to download software isn’t always a silver bullet for success, especially if meaningful collaboration isn’t baked into your company’s culture.

The benefits of remote collaboration

In terms of collaborative hardware, ViewBoards are collaboration displays specifically designed with teamwork in mind. ViewBoard interactive flat panels like the ViewSonic IFP 7550 offer the ability to import files, make on-screen annotations, conduct video conferencing, record live, and save all on-screen content. While ViewBoards are geared towards group collaborations in meetings, in a remote collaboration setting, they could be used as a means of facilitating remote collaborations from one centralized device.

remote collaboration

As a result of evolving tech, bad actors have been able to ramp up their hacking activity, leading to an online security crisis that is costing businesses millions of dollars. Given this, businesses should feel more comfortable rolling out this technology in 2024, as many are still lagging behind on the full adoption of the technology. In fact, we found only 1 in 25 companies have fully integrated AI throughout their organization. Communication is a challenge while working with a remote team, but not an obstacle. The workers can get confused with what they have to do if not given the perfect guidelines right at the beginning.

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Designate how your team uses various communication methods to help prevent information from getting lost. Start by deciding what information should be communicated synchronously versus asynchronously. Standardize how individual team members should document their job duties and workflows, so the information can be passed on if they switch roles or leave the company. Think about whether they can fill more than one need to streamline your workflow.

It’s important to have collaboration software that updates all team members in real time, so everyone has the most up-to-date information for their asynchronous work. For more projects and access to shared libraries, their ‘Professional’ plan is $15 USD per user per month. For teams that need organization-wide libraries, they offer an ‘Organization’ plan for $42 USD per user per month. Figma is primarily used for prototyping web and app designs, but it’s flexible enough to be used for almost any vector-based design. Figma won the race for real-time collaboration which made it the obvious choice for teams, especially remote teams.

Best remote collaboration tools for design

It’s easy to set up an Asana board and tell the whole team “this is where project updates will be posted”, but it’s another thing entirely to actually follow through with new workflows. Choosing the right project management tools for your team that are both helpful and practical will be an essential part of remote team collaboration. A common practice for remote collaboration is to “overcommunicate,” which can be very positive in this context.