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Data room software is a digital solution that helps facilitate business transactions. Whether for M&A or fundraising, or due diligence, it permits authorized parties to share documents securely within a secured environment. It makes complex processes easier and enhances the performance of crucial transactions.
The best data rooms support different formats of files and are accessible via a variety of devices including mobile phones. They can be customized in accordance with the requirements of your project and permit granular permissions. In addition, they can automatically convert uploaded files into an encrypted PDF format that you can print and view without the need for downloading plugins. They also offer intelligent search, which displays only a tiny portion of the document prior to you open it to enhance security and speed up your searches.
To speed up due diligence to make due diligence easier, the data room can automatically index and categorize files by file type and date. This will allow users to find the information quickly, and auditors to be able to review the results more easily.
With robust tools for document security to ensure compliance with industry standards like ISO 27001 and GCP. This includes features like password protection, user access controls and audit trails. It is also important that data rooms offer multi-device compatibility with built-in chat, video calls and the capability of integration with other solutions including CRMs and ERPs.
Highly recommended by Capterra and backed by DuPont, Starbucks and L’Oreal, Intralinks offers an advanced platform that incorporates traditional VDR features with artificial intelligence and automation tools for cross-project analytics and activity tracking. It also allows for two-step user identification verification and encrypts uploaded documents upon download and open. It can also automatically add watermarks which include the IP address of the user along with the name and date of access to the document.