With the pandemic forcing companies to alter their working practices, remote work and virtual board meetings appear to be a thing of the past. The flexibility of a digital meeting allows for attendees to attend without having to take into account travel restrictions or quarantine timeframes in addition to reducing the cost of hotels and flights.
Online meetings are simple to organize and have become more common among mission-driven organizations that want to keep their communication open despite the COVID-19 crisis. It’s important to know the dangers of online meetings to avoid them and ensure that your online board meetings are as efficient as you can.
The most important factor to consider is the software platform you select to host your hybrid or virtual board meetings. Choose one with a Waiting Room feature that protects your meeting from uninvited participants and only admits only those who have been invited by the host or co-host. Offer training to your board members so that they can be familiar with the technology.
Encourage your board members to use a headset or speakerphone during the meetings. Also encourage them to clean and organize their office to make it appear camera-ready. Remove personal photos and distracting items. Make sure they sit on chairs instead of their bed or couch. This will help them appear more professional and presentable during the meeting. In addition, encourage them speak up at the beginning of the meeting so you can find out more itcounts.org.uk/third-party-risk-management-and-securing-external-data/ that everyone can be able to hear them and begin the meeting on a positive note.