Online Board Meetings Benefits
A virtual board meeting can save your nonprofit organization money, time, and energy. It also allows your members to be a part of the meeting regardless of their work schedule, quarantine and travel restrictions. However, it’s important to be aware that virtual meetings can cause problems if they are not handled properly. Following a few simple guidelines can result in a productive online session with an active participation from the board and efficient documentation.
Start with a clear and concise agenda. Participate in the planning process and send them an agenda well ahead of the meeting to help them prepare for the discussion. This will help keep your board on task and ensure that all issues are discussed during the meeting.
Make sure to utilize video conferencing during your meetings to ensure that participants can see one another. It’s more difficult to get informative post ebooks-sap.com/how-to-choose-the-best-redaction-software/ people involved when board members aren’t able to see body language or hear each one another clearly. Additionally, video conference is a great way to keep away distractions such as pets, children and household activities.
Include all the decisions that were made in the meeting, and the notes of each participant. This will make your meeting’s minutes easier to refer back to in the future and ensure that all decisions are recorded in full. Making the wrong decisions can cause confusion or confusion in the future. Make sure you have an individual minute-taker who is aware of the importance of recording all discussions and decisions verbatim.