Board members are able to access sensitive information as part of their fiduciary duties. This information must be kept confidential. Board members must be able to discuss sensitive information without fear it will leak.

Boards can employ a range of robust security measures to limit the possibility of leaks. They can do this by restricting access, stopping sharing documents, encrypting them and backing them up. They can also employ a secure online board management solution which provides precise document control to prevent unauthorized printing, downloading or screen shots as well as a comprehensive audit trail of the user’s activities down to the page level.

A carefully drafted board confidentiality policy can also help to safeguard confidentiality for board members as it clearly communicates to directors the obligations they have and creates a culture that considers leaks as dishonourable and unethical behaviour. The chairman or the lead directors can distribute the policy to directors who are new before they are appointed, and to current directors prior to their term starting so data room about that they can ask questions and sign the policy if they’d like.

A secure board portal is the most effective method to safeguard sensitive data. It permits users to only access documents on devices they own and use exclusively for this purpose. Govenda’s secure board portal offers enterprise-grade security, granular file control and tamper-proofed watermarks. It also prevents printing on files, deactivates permissions to download, and tracks usage.